For example, maybe your manager asks you to research a particular topic. You can keep these templates and checklists in a more sophisticated system, but I find that often simply having them recorded in a Word document is sufficient.ĭepending on what you need to accomplish, you can potentially save time by sharing what you’ve done verbally. Both templates and checklists allow you to do a good job in less time because you don’t need to spend any time remembering what to do or deciding on the next step. Also, you may find checklists valuable for weekly planning, one-on-one meetings, or other repeated activities. You might want templates for activities like putting together weekly reports, presentations, or meeting agendas. And on a monthly basis, I go through a monthly finances checklist. For example, I have a template email that I fill in every year to send to my accountant with my year-end tax information. To speed up your process on routine items, come up with a template or checklist or find ones you can use. Top speakers tend to give the same speech again and again because practice makes perfect. When you’re pressed for time, fight the urge to entirely update or overhaul materials, and use something you already have to save hours and deliver the best content. This strategy has proven most helpful for my coaching clients who give presentations or who teach. You and Your Team Series Getting More Work Done That could happen with emails, presentations, trainings, proposals, and almost any other type of activity where you’re communicating something very similar. But where you can, copy, paste, and edit. Your ability to reduce time by reusing and recycling work will vary depending on your particular responsibilities. Not all situations regarded a thorough in-depth analysis.īy clarifying what’s actually needed and to what level, you can save hours of time deciding what to do and getting tasks done. One of my time coaching clients who works in the finance industry saved days of work when he got clear on the fact that in some instances, all that was needed was enough information to come to a go or no-go decision. Perhaps they need a comprehensive plan or maybe just an initial sketch will work. Perhaps they need an A+ job or maybe a B+ will be fine. Perhaps they need a PowerPoint deck, or perhaps they don’t. When you take on a significant task, talk with any key stakeholders about what they expect from you. But as a time management coach working with people who need to get more done in less time, I’ve found that employing even one of these five strategies can save you hours each week. The next frontier is increasing your efficiency so that you can spend less time and still do a good job.Įxactly which strategies will work best for you will vary person-by-person and situation-by-situation. You’ve got more to do than could possibly get done with your current work style.
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